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CONSTITUTION

1. NAME
The name of the Club shall be (Victoria Park City Of Glasgow) AC
 
2. OBJECTS
The Objects of the Club shall be the promotion of interest and participation in all disciplines of amateur athletics. It shall be organised for the general good of the community and to encourage participation in sport. It shall be run, as a non-profit making organisation, for the good of its members. The Club shall, with these objects in mind, affiliate to the appropriate governing body or bodies of Athletics and may affiliate to any other organisation concerned with the promotion of the above objects. Should, despite the intention that the Club be non-profit making, any profit or surplus accrue this can only be retained within the Club and cannot be distributed among the Members.
 
3. CLUB MANAGEMENT COMMITTEE
3.1 The Club Management Committee shall consist of the President, Vice-President, General Secretary, Assistant/Minutes Secretary, Treasurer, Welfare Officer, Membership Secretary, Track and Field Secretary, Cross Country Secretary, Road Running Secretary, Junior Representative, Club Men’s Captain, Club Ladies’ Captain and four other Members. No member shall hold more than one post on elected management.
3.2 Members of the Club Management Committee shall be appointed for one year but may stand for re-election by indicating to the General Secretary by 15 September their willingness so to do. Other nominations for election, except for that of the Club Captains and the Junior Representatives, shall be made in writing and must be in the hands of the General Secretary by 15 September bearing the signature of the Nominee. In the case of any position for which no such nomination is received nominations will be accepted at the Annual General Meeting.
3.3 The Club Captains and the Junior Representatives shall be elected at the Annual General Meeting by the votes of the Competitive Members only. Nominations for these posts shall be taken at the Annual General Meeting.
3.4 The Club Management Committee shall meet at least every three months and five members shall form a quorum. The President, whom failing the Vice President, whom failing such person as those present decide should do so, will chair any meeting of the Club Management Committee. Such person shall, in the event of an equal vote, have, in addition to a deliberative one, a casting vote.
3.5 The Club Management Committee shall appoint such sub committees as it deems necessary and shall set out their terms of reference and co-opt members, who need not be members of the Club Management Committee, as they see fit. It would be preferable, however, if one member of each sub committee were to be a Club Management Committee member
3.6 The Club Management Committee shall have the power, subject to later confirmation by the Club Members in General Meeting, to make, alter or annul byelaws.
3.7 It shall be the duty, inter alia, of the General Secretary/Assistant General Secretary to keep Minute Books and to maintain a record of Members, unless either of these duties is delegated to another person.
3.8 It shall be the duty, inter alia, of the Treasurer to maintain the Financial Books of the Club and to prepare a Financial Statement for presentation at the Annual General Meeting.
3.9 It shall be the duty, inter alia, of the Coaching Convenor to convene meetings of the Coaches and to consider all matters relating to coaching
3.10 It shall be the duty, inter alia, of the Club Captains to maintain liaison with the Competitive Members.
 
4. MEMBERSHIP
4.1 The Club shall consist of Competitive, Associate and Honorary Members.
4.2 Membership is open to all and no application for membership will be refused on other than reasonable grounds. There will be no discrimination on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex; sexual orientation, political or other opinion. 4.3 Applications for Membership shall be submitted to the General Secretary or the Assistant General Secretary on a form provided by the Club for that purpose accompanied by the appropriate subscription. Applications must be signed by the applicant and, in the case of applicants under 16 years of age, by a parent or guardian.
4.4 The Administrative Sub Committee, which shall consist of the President, Vice President, General Secretary and Treasurer, shall consider the applications and membership will commence on the date on which the application is approved. The Club Management Committee will be advised of the names of new members at its next meeting.
4.5 Competitive Membership shall be confined to amateurs, as defined by the appropriate governing body and completion of the application form shall constitute acceptance of such definition.
4.6 Associate Membership shall be confined to those who have an interest in the well being of, and wish to be associated with, the Club but who do not compete in athletics events.
4.7 The Club Committee may nominate, and voting Members in General Meeting may elect, to Honorary Membership such persons who have achieved a Great Britain Senior representation, have won a Senior UK/AAA of E Championship or have rendered outstanding service to the Club. Honorary Membership may be conferred on Competitive Members or Associate Members and shall be granted for life. (Subject to inter alia paras 4.10 and 7) Honorary Members and Life Members of the former Victoria Park AAC and City Of Glasgow AC have been granted Honorary Membership of the Club.
4.8 No person who is not a Competitive Member of the Club shall represent the Club in any athletic event nor shall such person take part in any athletic event under the Club’s Name or wearing the Club’s colours.
4.9 Notice of resignation from the Club shall be given in writing and shall be considered by the Administrative Sub Committee within one month of receipt. Membership shall be held to have ceased on the date of receipt by the General Secretary or the Assistant General Secretary unless the member is financially indebted to the Club in which case acceptance may be withheld until the indebtedness has been repaid. The Club Management Committee shall be advised of resignations at its next meeting.
4.10 The Club Management Committee have the power to withdraw the benefits and rights of membership (including Honorary Membership) from any person who is convicted of any Criminal Offence or carries out any act which, in the eyes of the Club Management Committee, is prejudicial to the name of the Club. Such decision will be advised, by Recorded Delivery letter, to the person within seven days of the decision and they will have the right to a personal hearing, within twenty-one days of notice of the decision being issued to them, in front of the Club Management Committee and to have a representative present at such hearing.
 
5. COACHING
5.1 Coaching Group and Group Event Coaches to be elected by coaches within the members of the club.
5.2 All coaches to have current N.G.B. Licence and adhere to the terms and conditions
required by National Governing Body.
5.3 All coaches to comply with the club coaching ethics and coaching guidelines documents.
5.4 Any coach who is unwilling to be part of the Club Coaching Structure shall not receive
any financial support or be part of the Club, Athlete/Coach development pathway.
5.5 Updates to Coaching Ethics and Coaching Guidelines to be agreed by a majority vote
from the General Committee.
5.6 Coaching Committee to meet on a bi-monthly basis.
 
6. CLUB COLOURS
The Club colours will be (Blue, White and Green) and any Member representing the Club in any match will be required to wear such colours.
 
7. IMPROPER SUBSTANCES
No person who has refused to be tested, by a properly constituted body of the appropriate governing body, for the presence of substances proscribed by the International Association of Athletic Federations or is found on testing by such a body, after appeal if appropriate, to contain such a substance or substances may become or remain a member of the Club.
 
8. COMPETITION
The club will enter in all relevant leagues and events to offer all 1st claim athletes of all abilities a suitable level of competition. The use of 2nd claim/higher competition athletes will be restricted to fill team places only when NO 1st claim or Scottish 1st claim member of the Club is available.
 
9. SUBSCRIPTIONS
9.1 The level of Subscriptions payable by Members shall be determined at the Annual General Meeting. Subscription categories shall be as follows: - Senior (Over 17 years of age on 31st August next), Under 17 (on 31st August next), under 11 (on 31st August next), Family Membership 3 or more members, Second Claim Members and Non Competing members (Coaches, Officials, Parents etc). Any member intending to resign from the Club must give written notice before the Annual General Meeting, otherwise he/she shall be liable for a further year’s subscription.
9.2 All Subscriptions shall be payable on joining and on 1st November each year thereafter.
9.3 Members who join the Club within three months prior to the annual subscription date and pay the subscription applicable to their age group in the following year shall not be liable to pay a further subscription until 1st November of the following year.
9.4 Members failing to pay their subscription or any other monies due by them to the Club within three months of it becoming due shall, at the option of the Club Management Committee, cease to be members of the Club and, if necessary, shall be dealt with under UKA Rule 3 (Para 12). The Club Management Committee may order the names of such members to be posted on the Club Notice Board.
 
9B. TRAINING FEES
 
9b.1 For athletes who are members of a Scotstoun based training group, (identified by the Committee) a monthly fee will be paid for coaching sessions and unlimited access to the Stadium.
 
9b.2 Other than in exceptional circumstances, training fees must be paid by standing order, in 12 equal instalments on the 1st of every month. Fees are payable regardless of attendance.
 
9b.3  Any member who is in arrears with their training fees will be excluded from Club training sessions until all monies are repaid.
 
10.REGISTRATION
All Competitive Members must register under any scheme as required by the appropriate governing bodies.
 
11.GENERAL MEETINGS
11.1 The Club shall hold an Annual General Meeting, normally, during the month of October and all paid-up Competitive and Associate Members together with all Honorary Members shall receive not less than 14 days notice in writing of the date of the meeting and of the business to be considered.
11.2 The President, whom failing the Vice President, whom failing such person as those present decide should do so, will chair any General Meeting of the Club. Such person shall, in the event of an equal vote, have, in addition to a deliberative one, a casting vote.
11.3 The Annual General Meeting shall: -
11.3.1 Receive and consider the General Secretary’s Report and any other reports submitted.
11.3.2 Receive and consider the Annual Financial Statement and the Auditor’s Report
11.3.3 Elect the Club Management Committee (See Section 3)
11.3.4 Approve the Subscription rates for the ensuing year.
11.3.5 The Club may appoint an Honorary President and Honorary Vice Presidents at an Annual General Meeting.
11.3.6 Consider any proposals lodged not later than 15th September with the General Secretary.
11.3.7 Consider at the Chairperson’s discretion, any other competent business
11.4 Extraordinary General Meetings shall be called by the President or the General Secretary on the instructions of the Club Management Committee or on receipt of a requisition signed by ten members of the Club over 14 years of age specifying the purpose for which the meeting is sought. The meeting shall be called within thirty days of receipt of such notice and at least 10 days notice shall be given to all members. The business to be considered at the Meeting shall be clearly stated in the notice and no other business shall be transacted.
11.5 Only paid-up Competitive and Associate Members over the age of 14 together with all Honorary members shall be eligible to vote at any General Meeting. The quorum of a General Meeting shall be twenty members entitled to vote.
11.6 Votes at any General Meeting of the Club shall be taken by ballot or, with the consent of members present, by a show of hands.
11.7 In all matters, other than those covered by Sections 13 and 14, a simple majority shall carry any motion.
 
 
12.FUNDS AND PROPERTY
12.1 The Club shall sue and be sued in the names of the President, General Secretary and Treasurer for the time being as Trustees on behalf of the Club and the individual members thereof. The whole funds and property shall be vested in the President, General Secretary and Treasurer for the time being as Trustees on behalf of the Club and the individual members thereof. All bills, promissory notes, deeds, conveyances and other writings shall be validly executed and binding on the Club on being signed by the President, General Secretary and Treasurer for the time being. In the case of the Club’s Current Account, cheques need only be signed by any two of these Officers.
12.2 The Financial Year of the Club shall be from 1st October to 30th September.
 
13. AMENDMENTS TO THE CLUB’S CONSTITUTION
Any proposed amendment(s) to this Constitution must be intimated in writing to the General Secretary by 15th September for consideration at the next Annual General Meeting. Such amendments must be carried by a two thirds majority of those present and entitled to vote and voting, provided always that the number of votes cast in favour represents at least 50% of those present and entitled to vote. If agreed such amendments will be effective immediately subject to any approval required from the governing body.
 
14. WINDING UP
14.1 The Club may be dissolved by a resolution to that effect approved, at a duly convened General Meeting, by a two thirds majority of those present and entitled to vote and voting, provided always that the number of votes cast in favour represents at least 50% of those present and entitled to vote.
14.2  If, upon the winding up or dissolution of the Club there remains after the satisfaction of all the Club’s debts and liabilities any property whatsoever, the same shall be given or transferred to some other organisation or organisations having objects (that is, aims and activities) similar to the objects of the Club, such organisation or organisations to be determined by the members of the Club by Resolution passed at a General meeting at or before the time of the dissolution, and in so far as effect cannot be given to such provision then to some charitable objects.
 
This Constitution was accepted by a General Meeting of the Club held on Tuesday the 30th of January 2007.
 
Signed:…………………………… Graham Smith, Club President
Signed:…………………………… Gordon Innes, General Secretary
Date: 30th January 2007.
 
Amended at an EGM on Tuesday the 17th of April 2012.
 
Signed:…………………………… Graham Smith, Club President
Signed:…………………………… Gordon Innes, General Secretary
Date: 17th April 2012.

 

 
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