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CONSTITUTION
1. NAME
The name of the Club
shall be (Victoria Park City Of Glasgow) AC
2.
OBJECTS
The Objects of the Club shall be the
promotion of interest and participation in all
disciplines of amateur athletics. It shall be
organised for the general good of the community and to
encourage participation in sport. It shall be run, as
a non-profit making organisation, for the good of its
members. The Club shall, with these objects in mind,
affiliate to the appropriate governing body or bodies
of Athletics and may affiliate to any other
organisation concerned with the promotion of the above
objects. Should, pocket option despite the intention that the Club
be non-profit making, any profit or surplus accrue
this can only be retained within the Club and cannot
be distributed among the Members.
3. CLUB
MANAGEMENT COMMITTEE
3.1 The Club Management
Committee shall consist of the President,
Vice-President, General Secretary, Assistant/Minutes
Secretary, Treasurer, Welfare Officer, Membership
Secretary, Track and Field Secretary, Cross Country
Secretary, Road Running Secretary, Junior
Representative, Club Men’s Captain, Club Ladies’
Captain and four other Members. No member shall hold
more than one post on elected management.
3.2
Members of the Club Management Committee shall be
appointed for one year but may stand for re-election
by indicating to the General Secretary by 15 September
their willingness so to do. Other nominations for
election, except for that of the Club Captains and the
Junior Representatives, shall be made in writing and
must be in the hands of the General Secretary by 15
September bearing the signature of the Nominee. In the
case of any position for which no such nomination is
received nominations will be accepted at the Annual
General Meeting.
3.3 The Club Captains and the
Junior Representatives shall be elected at the Annual
General Meeting by the votes of the Competitive
Members only. Nominations for these posts shall be
taken at the Annual General Meeting.
3.4 The Club
Management Committee shall meet at least every three
months and five members shall form a quorum. The
President, whom failing the Vice President, whom
failing such person as those present decide should do
so, will chair any meeting of the Club Management
Committee. Such person shall, in the event of an equal
vote, have, in addition to a deliberative one, a
casting vote.
3.5 The Club Management Committee
shall appoint such sub committees as it deems
necessary and shall set out their terms of reference
and co-opt members, who need not be members of the
Club Management Committee, as they see fit. It would
be preferable, however, if one member of each sub
committee were to be a Club Management Committee
member
3.6 The Club Management Committee shall have
the power, subject to later confirmation by the Club
Members in General Meeting, to make, alter or annul
byelaws.
3.7 It shall be the duty, inter alia, of
the General Secretary/Assistant General Secretary to
keep Minute Books and to pocket option demo maintain a record of Members,
unless either of these duties is delegated to another
person.
3.8 It shall be the duty, inter alia, of
the Treasurer to maintain the Financial Books of the
Club and to prepare a Financial Statement for
presentation at the Annual General Meeting.
3.9 It
shall be the duty, inter alia, of the Coaching
Convenor to convene meetings of the Coaches and to
consider all matters relating to coaching
3.10 It
shall be the duty, inter alia, of the Club Captains to
maintain liaison with the Competitive Members.
4. MEMBERSHIP
4.1 The Club shall consist of
Competitive, Associate and Honorary Members.
4.2
Membership is open to all and no application for
membership will be refused on other than reasonable
grounds. There will be no discrimination on grounds of
age, disability, gender reassignment, marriage and
civil partnership, pregnancy and maternity, race,
religion or belief, sex; sexual orientation, political
or other opinion. 4.3 Applications for Membership
shall be submitted to the General Secretary or the
Assistant General Secretary on a form provided by the
Club for that purpose accompanied by the appropriate
subscription. Applications must be signed by the
applicant and, in the case of applicants under 16
years of age, by a parent or guardian.
4.4 The
Administrative Sub Committee, which shall consist of
the President, Vice President, General Secretary and
Treasurer, shall consider the applications and
membership will commence on the date on which the
application is approved. The Club Management Committee
will be advised of the names of new members at its
next meeting.
4.5 Competitive Membership shall be
confined to amateurs, as defined by the appropriate
governing body and completion of the application form
shall constitute acceptance of such definition.
4.6 Associate Membership shall be confined to those
who have an interest in the well being of, and wish to
be associated with, the Club but who do not compete in
athletics events.
4.7 The Club Committee may
nominate, and voting Members in General Meeting may
elect, to Honorary Membership such persons who have
achieved a Great Britain Senior representation, have
won a Senior UK/AAA of E Championship or have rendered
outstanding service to the Club. Honorary Membership
may be conferred on Competitive Members or Associate
Members and shall be granted for life. (Subject to
inter alia paras 4.10 and 7) Honorary Members and Life
Members of the former Victoria Park AAC and City Of
Glasgow AC have been granted Honorary Membership of
the Club.
4.8 No person who is not a Competitive
Member of the Club shall represent the Club in any
athletic event nor shall such person take part in any
athletic event under the Club’s Name or wearing the
Club’s colours.
4.9 Notice of resignation from the
Club shall be given in writing and shall be considered
by the Administrative Sub Committee within one month
of receipt. Membership shall be held to have ceased on
the date of receipt by the General Secretary or the
Assistant General Secretary unless coupon pocket option the member is
financially indebted to the Club in which case
acceptance may be withheld until the indebtedness has
been repaid. The Club Management Committee shall be
advised of resignations at its next meeting.
4.10
The Club Management Committee have the power to
withdraw the benefits and rights of membership
(including Honorary Membership) from any person who is
convicted of any Criminal Offence or carries out any
act which, in the eyes of the Club Management
Committee, is prejudicial to the name of the Club.
Such decision will be advised, by Recorded Delivery
letter, to the person within seven days of the
decision and they will have the right to a personal
hearing, within twenty-one days of notice of the
decision being issued to them, in front of the Club
Management Committee and to have a representative
present at such hearing.
5. COACHING
5.1
Coaching Group and Group Event Coaches to be elected
by coaches within the members of the club.
5.2 All
coaches to have current N.G.B. Licence and adhere to
the terms and conditions
required by National
Governing Body.
5.3 All coaches to comply with the
club coaching ethics and coaching guidelines
documents.
5.4 Any coach who is unwilling to be
part of the Club Coaching Structure shall not receive
any financial support or be part of the Club,
Athlete/Coach development pathway.
5.5 Updates to
Coaching Ethics and Coaching Guidelines to be agreed
by a majority vote
from the General Committee.
5.6 Coaching Committee to meet on a bi-monthly basis.
6. CLUB COLOURS
The Club colours will be
(Blue, White and Green) and any Member representing
the Club in any match will be required to wear such
colours.
7. IMPROPER SUBSTANCES
No person
who has refused to be tested, by a properly
constituted body of the appropriate governing body,
for the presence of substances proscribed by the
International Association of Athletic Federations or
is found on testing by such a body, after appeal if
appropriate, to contain such a substance or substances
may become or remain a member of the Club.
8.
COMPETITION
The club will enter in all relevant
leagues and events to offer all 1st claim athletes of
all abilities a suitable level of competition. The use
of 2nd claim/higher competition athletes will be
restricted to fill team places only when NO 1st claim
or Scottish 1st claim member of the Club is available.
9. SUBSCRIPTIONS
9.1 The level of
Subscriptions payable by Members shall be determined
at the Annual General Meeting. Subscription categories
shall be as follows: - Senior (Over 17 years of age on
31st August next), Under 17 (on 31st August next),
under 11 (on 31st August next), Family Membership 3 or
more members, Second Claim Members and Non Competing
members (Coaches, Officials, Parents etc). Any member
intending to resign from the Club must give written
notice before the Annual General Meeting, otherwise
he/she shall be liable for a further year’s
subscription.
9.2 All Subscriptions shall be
payable on joining and on 1st November each year
thereafter.
9.3 Members who join the Club within
three months prior to the annual subscription date and
pay the subscription applicable to their age group in
the following year shall not be liable to pay a
further subscription until 1st November of the
following year.
9.4 Members failing to pay their
subscription or any other monies due by them to the
Club within three months of it becoming due shall, at
the option of the Club Management Committee, cease to
be members of the Club and, if necessary, shall be
dealt with under UKA Rule 3 (Para 12). The Club
Management Committee may order the names of such
members to be posted on the Club Notice Board.
9B. TRAINING FEES
9b.1 For athletes who are
members of a Scotstoun based training group,
(identified by the Committee) a monthly fee will be
paid for coaching sessions and unlimited access to the
Stadium.
9b.2 Other than in exceptional
circumstances, training fees must be paid by standing
order, in 12 equal instalments on the 1st of every
month. Fees are payable regardless of attendance.
9b.3 Any member who is in arrears with their
training fees will be excluded from Club training
sessions until all monies are repaid.
10.REGISTRATION
All Competitive Members must
register under any scheme as required by the
appropriate governing bodies.
11.GENERAL
MEETINGS
11.1 The Club shall hold an Annual General
Meeting, normally, during the month of October and all
paid-up Competitive and Associate Members together
with all Honorary Members shall receive not less than
14 days notice in writing of the date of the meeting
and of the business to be considered.
11.2 The
President, whom failing the Vice President, whom
failing such person as those present decide should do
so, will chair any General Meeting of the Club. Such
person shall, in the event of an equal vote, have, in
addition to a deliberative one, a casting vote.
11.3 The Annual General Meeting shall: -
11.3.1
Receive and consider the General Secretary’s Report
and any other reports submitted.
11.3.2 Receive and
consider the Annual Financial Statement and the
Auditor’s Report
11.3.3 Elect the Club Management
Committee (See Section 3)
11.3.4 Approve the
Subscription rates for the ensuing year.
11.3.5 The
Club may appoint an Honorary President and Honorary
Vice Presidents at an Annual General Meeting.
11.3.6 Consider any proposals lodged not later than
15th September with the General Secretary.
11.3.7
Consider at the Chairperson’s discretion, any other
competent business
11.4 Extraordinary General
Meetings shall be called by the President or the
General Secretary on the instructions of the Club
Management Committee or on receipt of a requisition
signed by ten members of the Club over 14 years of age
specifying the purpose for which the meeting is
sought. The meeting shall be called within thirty days
of receipt of such notice and at least 10 days notice
shall be given to all members. The business to be
considered at the Meeting shall be clearly stated in
the notice and no other business shall be transacted.
11.5 Only paid-up Competitive and Associate Members
over the age of 14 together with all Honorary members
shall be eligible to vote at any General Meeting. The
quorum of a General Meeting shall be twenty members
entitled to vote.
11.6 Votes at any General Meeting
of the Club shall be taken by ballot or, with the
consent of members present, by a show of hands.
11.7 In all matters, other than those covered by
Sections 13 and 14, a simple majority shall carry any
motion.
12.FUNDS AND PROPERTY
12.1 The
Club shall sue and be sued in the names of the
President, General Secretary and Treasurer for the
time being as Trustees on behalf of the Club and the
individual members thereof. The whole funds and
property shall be vested in the President, General
Secretary and Treasurer for the time being as Trustees
on behalf of the Club and the individual members
thereof. All bills, promissory notes, deeds,
conveyances and other writings shall be validly
executed and binding on the Club on being signed by
the President, General Secretary and Treasurer for the
time being. In the case of the Club’s Current Account,
cheques need only be signed by any two of these
Officers.
12.2 The Financial Year of the Club shall
be from 1st October to 30th September.
13.
AMENDMENTS TO THE CLUB’S CONSTITUTION
Any proposed
amendment(s) to this Constitution must be intimated in
writing to the General Secretary by 15th September for
consideration at the next Annual General Meeting. Such
amendments must be carried by a two thirds majority of
those present and entitled to vote and voting,
provided always that the number of votes cast in
favour represents at least 50% of those present and
entitled to vote. If agreed such amendments will be
effective immediately subject to any approval required
from the governing body.
14. WINDING UP
14.1 The Club may be dissolved by a resolution to that
effect approved, at a duly convened General Meeting,
by a two thirds majority of those present and entitled
to vote and voting, provided always that the number of
votes cast in favour represents at least 50% of those
present and entitled to vote.
14.2 If, upon
the winding up or dissolution of the Club there
remains after the satisfaction of all the Club’s debts
and liabilities any property whatsoever, the same
shall be given or transferred to some other
organisation or organisations having objects (that is,
aims and activities) similar to the objects of the
Club, such organisation or organisations to be
determined by the members of the Club by Resolution
passed at a General meeting at or before the time of
the dissolution, and in so far as effect cannot be
given to such provision then to some charitable
objects.
This Constitution was accepted by a
General Meeting of the Club held on Tuesday the 30th
of January 2007.
Signed:…………………………… Graham
Smith, Club President
Signed:…………………………… Gordon
Innes, General Secretary
Date: 30th January 2007.
Amended at an EGM on Tuesday the 17th of April
2012.
Signed:…………………………… Graham Smith, Club
President
Signed:…………………………… Gordon Innes, General
Secretary
Date: 17th April 2012.
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